1

2

4

5

6

7

Welcome

Take the mini Procure 360° below and start the process towards gaining control, having a seamless procurement process and achieving a business platform that facilitates organisational direction and cost reduction.

Completing the mini Procure 360° is free and will only take a matter of minutes. Upon completion of the 360° you´ll receive an email outlining your organisation´s current performance, compared with where you aspire to be. You can use the results to place a stake in the ground, identify those areas that require the most focus and provide the starting point for a fuller diagnostic procurement analysis. It will also provide an estimate of the savings that your organisation could potentially make by hitting the targets you set throughout the review.

If you have any queries regarding the mini Procure 360°, please contact us by clicking here.

e-Procurement

10. What % of your suppliers do you have a documented supplier criteria in place for?

	Current	Target
More than 80%
65%
50%
25%
Less than 10%

11. Have you categorised your suppliers?

12. Frequency of supplier database review

13. Do you have a Procurement policy?

14. Demarcation of roles and responsibilities

15. Frequency of purchasing process review?

1

2

3

4

5

6

7

Welcome

Take the mini Procure 360° below and start the process towards gaining control, having a seamless procurement process and achieving a business platform that facilitates organisational direction and cost reduction.

Completing the mini Procure 360° is free and will only take a matter of minutes. Upon completion of the 360° you´ll receive an email outlining your organisation´s current performance, compared with where you aspire to be. You can use the results to place a stake in the ground, identify those areas that require the most focus and provide the starting point for a fuller diagnostic procurement analysis. It will also provide an estimate of the savings that your organisation could potentially make by hitting the targets you set throughout the review.

If you have any queries regarding the mini Procure 360°, please contact us by clicking here.

Supplier Management

16. Do you use an electronic Purchasing system?

	Current	Target
Yes and it is integrated with the finance system
Yes, a stand alone one
Would like one
Email orders and record them on a spreadsheet
No

17. Do you produce spend reports for the business areas?

18. Do you authorise spend / payment at the requisition stage?

	Current	Target
Yes, with electronic work-flow as set out in the MoA
Yes, with electronic work-flow
Yes with signature
Authorisation is done at requisition stage and invoice stage
No. Authorisation is done at invoice stage

19. Do you use electronic catalogues?

20. Do you use electronic invoice matching

	Current	Target
Yes with data capture, a single invoice repository and acceptance management
Yes with data capture and acceptance management
Only for scanning with a single invoice repository
Only for scanning and in only some areas
No

21. Does your workflow include the GRN process?

1

2

3

4

5

6

7

Welcome

Take the mini Procure 360° below and start the process towards gaining control, having a seamless procurement process and achieving a business platform that facilitates organisational direction and cost reduction.

Completing the mini Procure 360° is free and will only take a matter of minutes. Upon completion of the 360° you´ll receive an email outlining your organisation´s current performance, compared with where you aspire to be. You can use the results to place a stake in the ground, identify those areas that require the most focus and provide the starting point for a fuller diagnostic procurement analysis. It will also provide an estimate of the savings that your organisation could potentially make by hitting the targets you set throughout the review.

If you have any queries regarding the mini Procure 360°, please contact us by clicking here.

CSR

22. What % of spend is with local businesses

	Current	Target
50%
40%
30%
20%
10%

23. What % of spend is with the third sector

24. Do you have a business ethics policy

25. What % of Procurement projects do you insist the supplier has a CSR policy for?

1

2

3

4

5

6

7

Welcome

Take the mini Procure 360° below and start the process towards gaining control, having a seamless procurement process and achieving a business platform that facilitates organisational direction and cost reduction.

Completing the mini Procure 360° is free and will only take a matter of minutes. Upon completion of the 360° you´ll receive an email outlining your organisation´s current performance, compared with where you aspire to be. You can use the results to place a stake in the ground, identify those areas that require the most focus and provide the starting point for a fuller diagnostic procurement analysis. It will also provide an estimate of the savings that your organisation could potentially make by hitting the targets you set throughout the review.

If you have any queries regarding the mini Procure 360°, please contact us by clicking here.

Contract Management

26. What % of Contracts do you manage?

	Current	Target
> 80%
60%
40%
20%
< 10%

27. Do you have your own T's & C's?

28. What % of your contracts are measured against KPI's & SLA's

29. How often do you review your contract management process?

30. How do you deal with new Procurement Project requests?

	Current	Target
Meet with stakeholder on a regular basis
Meet with stakeholders in frequently
Stake holder will call dedicated Procurement liaison
Stakeholder will call the Procurement department
Stakeholder deals with it themselves

31. Do you have contracting on and off boarding processes?

	Current	Target
Yes, documented and both processes are regularly reviewed
Yes but we do not review them
Our Contract on boarding processes are reviewed but we have no off boarding processes
People are aware that we needed to communicate old and new contracts to stakeholders
No

1

2

3

4

5

6

7

Welcome

Take the mini Procure 360° below and start the process towards gaining control, having a seamless procurement process and achieving a business platform that facilitates organisational direction and cost reduction.

Completing the mini Procure 360° is free and will only take a matter of minutes. Upon completion of the 360° you´ll receive an email outlining your organisation´s current performance, compared with where you aspire to be. You can use the results to place a stake in the ground, identify those areas that require the most focus and provide the starting point for a fuller diagnostic procurement analysis. It will also provide an estimate of the savings that your organisation could potentially make by hitting the targets you set throughout the review.

If you have any queries regarding the mini Procure 360°, please contact us by clicking here.

Payment Control

32. Who is settling the payment terms?

	Current	Target
You under your documented T's & C's
You, but verbally
Not consistent for all suppliers
The supplier
Don't know

33. Methods of payment

	Current	Target
Electronic File Transfer for all suppliers
Electronic File Transfer for a > 50% of suppliers
Electronic File Transfer for a < 50% of suppliers
Electronic File Transfer for a < 20% of suppliers
Cheque, etc.

34. Invoice Frequency

	Current	Target
>= 80% of supplier payments are consolidated
> 50% of supplier payments are consolidated
< 50% of soppier payments are consolidated
< 20% of supplier payments are consolidated
All suppliers are paid when invoices are received

1

2

3

4

5

6

7

Corporate Social Responsibility

1

2

3

4

5

6

7

Get your results

Thank you for filling in the 360 questionnaire. To get your results, please complete the form below, your results will be emailled to you.

What is you total third party spend?
How many invoices do you handle per year?
Quantity of Purchase orders per year?
> Maverick Spend
How many credit notes
What is your annual turnover?

Please ensure the fields highlighted above are all numeric values.

Do you use ProClass as a spend categorisation tool?
First Name
Last Name
Email
Company
Phone
Please contact me with more information

Please fill in all the details highlighted above.

	Current	Target
Yes. Agreed, Documented Communicated and projects underway
Yes. Some projects are planned
Yes. Agreed, Documented
Yes and communicated
No

	Current	Target
Yes. Agreed, Documented Communicated and projects underway
Yes. Some projects are planned
Yes. Agreed, Documented
Yes and communicated
No

	Current	Target
Yes. Agreed, Documented Communicated and projects underway
Yes. Some projects are planned
Yes. Agreed, Documented
Yes and communicated
No

	Current	Target
We have a documented agreement with a number of like minded organisations and have a strategy to increase this number
We belong to a consortium
We use a market place and/or Framework agreements
Have done
No

	Current	Target
Yes. Agreed, Documented Communicated and imbedded in the HR Process
Documented and communicated
Documented
Some awareness / Spreadsheet in place
None

Information basket

Welcome

Savings

Welcome

e-Procurement

Welcome

Supplier Management

Welcome

CSR

Welcome

Contract Management

Welcome

Payment Control

Corporate Social Responsibility

Get your results

	Current	Target
Documented, Communicated and reviewed regularly
Documented and communicated
Documented
Buyer has some awareness of the savings targets
None

	Current	Target
Yes. Process in place to create Procurement projects, Documented and savings reported on
Yes. Documented and savings reported on
Some savings generated
Yes. Spreadsheet
No

	Current	Target
Suppliers categorised in line with Kraljic
Have defined supplier categories
Have a supplier spreadsheet
We know who our important suppliers are
No

	Current	Target
Ongoing / Live
Annually
Driven by business area
When issue arises
Never

	Current	Target
Yes, documented, being adhered to and regularly reviewed
Yes, documented and being adhered to
Yes and documented
Yes but not documented
No

	Current	Target
Yes documented and built to lower fraud risk
Yes and documented
Yes but not documented
None
Supplier set up and PO authorities rests within the same role

	Current	Target
Ongoing / Live and documented
Annually and documented
Requested by business area
When issue arises
Not done in 5 years or more

	Current	Target
Yes, on an agreed regular basis along with a review
Yes but not reviewed
When needed
No but we have the ability to do so
No and we are not able to do this

	Current	Target
Yes for all commodity spend
More than 50% of commodity spend
Less than 50% of commodity spend
Less then 3 electronic catalogues
No

	Current	Target
GRN Process is adhered to by the business and a work flow is in place to ensure compliance
The business follow the GRN process
GRN process is automatic
No
Do not have a GRN process

	Current	Target
>90%
>75%
>50%
>25%
<25%

	Current	Target
>90%
>75%
>50%
>25%
<25%

	Current	Target
Yes, Documented and embedded in the business
Yes and documented
Yes but on an informal level
No but would like one
No

	Current	Target
Yes, documented and agreed with all suppliers and included in the Tender process
Yes, documented and agreed with 80% of suppliers
Just in the tender process
Yes but rarely used
No