Accounting

Capability highlights

As the original single-ledger, global accounting solution, Coda Financials is a modern and multi-everything accounting system for even the most diverse or complex enterprise requirements.

General Ledger

• Unrivalled account code and roll-up structure:
  • complete flexibility to capture and analyse financial data
  • variable-length alphanumeric codes
  • ability to analyse lines of business, products, services etc. differently
  • set up charts to reflect the way you work and operate
  • built for reporting
  • unlimited account groupings and hierarchies
  • easy one-to-many maintenance
  • comprehensive account security and functional security
• Multi-dimensional financial model:
  • Dimensions to capture multiple currencies, account balances, budgets, forecasts, supplier activity, customer activity, and business statistics.
• Multi-everything within a single instance:
  • Multi: country, company, currency, tax, language
  • Accommodates local accounting requirements
  • Company, dual, account(s) and document currencies
  • Automated revaluation routines
• Automatic intercompany
• Advanced allocations:
  • Unlimited rules
  • Access to all dimensions, such as statistics, budgets etc.
  • “Front-end” and “Back-end” allocations
• Time-saving document templates
• InTray for transaction previews and approval before posting
• Unparalleled online browse capabilities
• Secure integration and reporting with Microsoft Excel™

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Accounts Payable

• Streamlined “req-to-cheque” process
• Time-saving document entry templates
• Multi-company, Multi-currency, Multi-tax:
  • Company, dual, account(s), supplier and document currencies
  • VAT, GST, PST etc.
• Flexible supplier analysis by location, product, service, buyer etc.
• Supplier actual-to-budget analysis
• Multiple supplier locations
• Supports shared services operations
• Flexible payment and cash conservation options:
  • Early payment discounts
• Electronic and physical check options
• Automatic bank reconciliation
• 3-way invoice matching:
  • Links PO, GRNs, Returns, Credit notes and Invoices
  • Reduces data entry; ensures accuracy
  • Instills authorisation and payment controls
  • Automated or user-initiated matching
• E-invoicing
• Recurring and automatic invoices
• InTray for transaction previews and approval before posting
• Image processing and attachments:
  • Integration with OCR and scanned invoice images
  • Image attachments available from drill-down
• Customer refund processing – pay A/R refund items and credit balances
• Trade partner or agent netting
• Pass through & reimbursable expenses posted directly to A/R
• Employee expense processing

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Accounts Receivable

• Streamlined order-to-cash process
• Interactive, assisted and automated cash matching:
  • Lockbox processing support
• Credit and collections management:
  • Full online view of customer history
  • User-defined aging
  • Visibility of customer activity across companies
  • Prioritise and identify exception accounts
  • User-defined credit manager and collection agent views
  • Full diary of actions taken, reminders, conversations and follow up notes
  • Unlimited action or reason codes
  • Credit statistics include:
    • Item count
    • Average value
    • Average days
    • Weighted average days
    • High value
    • Low value
    • Days' sales outstanding
  • Specify interest charges on overdue accounts and items
  • Flexible reminder or dunning letters
• Supports shared services
• Multi-company, Multi-currency, Multi-tax:
  • Company, dual, account(s), supplier and document currencies
  • VAT, GST, PST etc.
• Customer profitability and analysis:
  • Analyse and apply cash by location, product, salesperson, quantities, service etc.
• Customer refund processing:
  • Pay refund items and credit balances directly from A/R
• Trade partner or agent netting
• Pass through reimbursable expenses to customers directly from A/P

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Fixed Assets

• Integral to the Coda solution’s single financial model – no batch updates, always in balance
• Track assets across multiple companies, currencies and “books”
• Flexible and standard depreciation rules:
  • Any number of user-defined depreciation rules
  • Plug-ins for global coverage
• User-defined tracking, categorisation
• Disposals: full or partial
• Transfer assets – either between cost centers or to create a new asset
• Revaluate appreciating assets and post the financial transactions to separate revaluation accounts:
  • Revalue by value, percentage or a customisable rule
• Forecast future year depreciation charges:
  • Export forecasts to a spreadsheet or to Coda balance codes for further analysis or reporting.
• Real-time enquiry facility to view exact financial status
• Supports all methods of asset creation, including: bulk loading; automatic creation from an invoice; or customised manual entry:
  • Mass loading of assets from an external system using XML
  • Direct cost transfers from G/L WIP to Assets
• InTray facility allows the initial entry of asset details for subsequent authorisation and capitalisation
• Users can browse customised lists of assets, with comprehensive drill-down to view full asset details, associated transactions and financial postings
• Assets can hold values in multiple currencies. This means that you can:
  • capitalise an asset from Coda Financials and record the cost of the asset in the currencies captured from Coda Financials
  • create an asset manually and hold all its values in one or more additional currencies
  • calculate depreciation based on the historic rates
  • calculate full and partial disposals based on the historic rates
  • revalue assets and forecast depreciation for assets in multiple currencies
  • transfer assets, with their values being cleared down and reinstated in all currencies
  • post transactions into Coda Financials using the currency values calculated in Assets.

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Project Accounting

• Integral to the financial model – no reconciling
• Internal or external projects or jobs
• Flexible coding structure:
  • i.e. Accounts, work breakdown structure, tasks, projects, jobs, phases, locations etc.
• Budget at all levels and combinations of the project coding structure
• Statistical and quantity tracking at all levels of the coding structure:
  • User-defined tracking of: hours, days, volumes, miles, units, length, gallons etc.
• Projects and work breakdown values available in multiple currencies:
  • Company, dual, account(s), supplier and document currencies
• Advanced allocations to and from G/L
• Direct entry from G/L, A/P, A/R, P/O, Billing and F/A
• WIP to F/A transfers
• Real-time actual vs. budget variance
• Complete drill-down to source documents in G/L, A/P, A/R, Billing

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Billing

• Intuitive time entry and recording:
  • Employee time and expenses
  • Mileage registration
  • Flexible rate models
• Authorisation workflow
• Multicompany and Multicurrency:
  • Automatic intercompany balancing
• Flexible work breakdown structure via Coda Financials model
• Budget controls:
  • Budget overage warnings and email notification
• Supports Blackberry or PDA data entry and inquiry
• Order book:
  • One-off and recurring charges
• Flexible invoicing:
  • Guided editing and approval
  • Write-offs, reclassifications, reminders
  • PDF and Word support
• Service planning

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